The File Manager module is used to create File Trees, File Views, and File Drops for the File Viewer module.

 

This module functions outside the realm of the normal permissions hierarchy.  It can be viewed by any user with membership in Site Administrators or Security Administrators site-level roles with no regard to permissions assigned to the tab on which the module is placed.  For more information on the roles referenced in this section please see the role based security topic.  Administrative users can configure additional module settings by clicking the  button.

 

A File Tree is a root entity that houses File Drops and File Views.  A File Drop is a file repository that resides within the pasPortal.  A File View is a collection of at least one File Drop.

The File Viewer module is then configured to display defined File Views and their child File Drops within a specified File Tree.

 

Administrative users may define File Trees, File Views, and File Drops.  There is no implicit permission to these entities.   A role must be explicitly granted access to File Views and File Drops created in this module to enable use.

 

Adding/Editing/Deleting File Trees

 

•To create a new File Tree click on the , provide a uniquely identifiable name in the Tree Name field, then click

•To edit the name of a File Tree click , provide a new name in the Tree Name field, then click

•To delete a File Tree, and all File Drops and File Views therein click , then click  and confirm the prompt.

•If at any point you wish to cancel the creation, edit, or deletion of a File Tree, click

 

Adding/Editing/Deleting File Drops

 

•Click on the name hyperlink of an existing File Tree

•Click on  in the File Drops section.

•Provide the following:

•Drop Name - The uniquely identifiable name of the File Drop.

•Default Display Count - Define the number of files to display be default.  A default value of -1 means all files in the File Drop.

•Max Retained Files - Max Retained Files defines the number of files that will remain in the File Drop. A default value of -1 means unlimited.

•Expected Interval -  TODO: clarify definition.

•Exception Interval - TODO: clarify definition.

•Click  to complete the creation of the File Drop with the desired parameters.

•Click  to cancel the creation of the File Drop.

•The configuration data entered during creation may be edited by clicking  next to the specific File Drop, editing the desired data, and clicking

•After the creation of a File Drop, assign role permissions by clicking

•Choose the desired role from the list of Available Security Roles, the desired access level from the drop down menu, and click

•To delete an existing File Drop click  next to the specific File Drop you wish to delete on the File Drops menu, then , and confirm the deletion.

 

Adding/Editing/Deleting File Views

 

•Click on the name hyperlink of an existing File Tree

•Click on  in the File Views section.

•Provide the following:

•View Name - The uniquely identifiable name of the File View.  Click  immediately without choosing a File Drop.

•Click  to begin editing the newly created File View.

•For each File Drop that you would like available in this view, select the File Drop name from the drop down, click , and repeat.

•After the creation of a File View, assign role permissions by clicking

•Choose the desired role from the list of Available Security Roles, the desired access level from the drop down menu, and click

•To delete an existing File View click  next to the specific File View you wish to delete on the File Views menu, then , and confirm the deletion.

•To remove an existing File Drop from a File View click  next to the specific File View you wish to edit, click the  next to the File Drop listed, then click

 

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