The HTML Mail module is used to craft and send bulk email messages in a variety of formats that can be personalized for the recipient.

This module functions within the standard role-based security inheritance chain described in the tab designer topic. Only members of the Site Administrators and Bulk Mail Users site level role are allowed access to this module. Administrative users can configure additional module settings by clicking the button.

This module is typically restricted to a specific set of pasUnity corporate users because of the potential to use it as a SPAM tool. It relies mass-market message through the pasUnity email server ecosystem and as such is restricted to only those users specifically vetted and trained on email policies.

NOTE: This module has special configuration options. See the HTML Mail Configuration topic for more details.

Sending Email

You can prototype and test (especially test) sending bulk email messages to small and large groups of recipients for newsletters or marketing.

•Source: The source of the To email address that will be used.

•Email Address List: Allows for manual entry of email address in the To box.

•Contacts Module: If configured in module settings this option allows the user to specify all contacts defined in a specific Contact module as the recipients of the email message.

•Role Members: If configured in module settings this option allows the user to specify all members of a role as the recipients of the email message.

•To: Recipients of the email message who will appear in the To address of the message.

•From: Sender display name and email address.

•CC (Carbon Copy): Recipients of the email message who will appear in the CC address list of the message.

•BCC (Blind Carbon Copy): Recipients of the email message who will appear in the BCC address list of the message.

•Subject: Message subject. This is a required entry.

•Hide All: This options specified that a unique email message will be crafted and sent to EACH recipient on the message and other recipients will not be identified on the custom messages.

•Format: Choose whether to compose an HTML markup message or just a Plain Text version.

•Priority: The priority of the email ranging from Low-Medium-High. It is not advised to use High priority.

•Body: The body of the email. HTML or plain text. Users can specify the case-sensitive tokens #NAME# and #EMAIL# within the body of the message or inside HTML elements to customize the message for the recipient or create track-back links.

When finished crafting the message click the Preview button which will show you a preview of what the message will look like. Once you have completed crafting the message click the Send Email button to send the final draft to all named recipients.

NOTE: Use caution in crafting and testing your messages. There is NO undo or recall feature and you will feel like a tool if you do not proofread or otherwise mess the message up. We recommend that you do not compose your message and test against the full recipient list.

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